Events at the Baughman Center

The Baughman Center is available for rental for many types of events: memorial services, concerts, ceremonies and meetings of all kinds.  Anyone can use the Baughman Center for their special occasion regardless of their affiliation to the University and cultural or faith background.  University or not-for-profit sponsored events must follow all Baughman Center guidelines for their events, but they do qualify for discounted rates.  Please see below for details.

For your reference, the Baughman Center Event Calendar can be found here.

Please call the Baughman Center office at 352-294-0049 before finalizing your plans. 

Rental Requests and Booking Guidelines

All renters must adhere to the provisions of the Lease Agreement unless any provision is specifically waived in writing by the Director of the University of Florida Performing Arts.The written provisions of the Lease Agreement supersede any other agreement.

Individuals or organizations wishing to use the Baughman Center must make an appointment with the Baughman Center Coordinator to reserve the space. This can be done by contacting the Baughman Center administrative offices adjacent to the Center. Reservations cannot be accepted more than 12 months in advance of the event date; however you may call ahead and put your name on a waiting list for event dates more than 12 months in advance. The University of Florida Performing Arts programs may be scheduled prior to the 12-month advance period. All reservations are considered tentative until a contract is fully executed and a fee, as specified in the rental contract, is submitted.

For University of Florida academic departments, a University encumbrance for the current fiscal year will serve as a fee. For events held beyond June 30, a University encumbrance must be reestablished. All rental requests will be considered in the order in which they are received and will be confirmed upon receipt of the fee.

Individuals or organizations renting the Baughman Center for ceremonies or events must purchase a Certificate of Liability Insurance Policy through the Baughman Center for each day that an activity is going to occur in the Center.

If still photography, video or audio tape recording of the event is desired, the equipment must be located where it will not hinder audience members’ access to the Baughman Center.

Advance Payment of Fees

A deposit of 100% of the rental fees plus applicable state sales tax of 6.25% must be paid in order to hold a space on the Baughman Center calendar. A signed rental agreement must also be on file in order for a particular slot to be considered “filled.” The rental deposit is non-refundable. Insurance and staffing will be returned to the renter upon cancellation. All events held with a deposit must be contracted and full payment of insurance and staffing fees received sixty (60) days prior to the scheduled event.The renter is responsible for damages to the Baughman Center, digital piano, service building and grounds, including the parking area. Normal and necessary cleanup will be included in the rental price. Staffing fees and costs incurred beyond what is considered normal by the Baughman Center Coordinator will be the responsibility of the renter and will be added to the final invoice. Payment of final invoice for direct costs shall be due within thirty (30) days of receipt of billing.

The rental fee can be made in the form of personal check, cashier’s check, money order, Visa, MasterCard or American Express.*

*Please note that as of October 1, 2008 we no longer accept cash payments.

Guidelines for the Use of the Baughman Center

The unique aesthetic quality and pristine nature of the Baughman Center necessitates that certain policies and rules guiding usage of the Center shall be implemented. In addition, the Baughman Center grounds act as a park-like situation. Signage will be posted and staff provided to discourage the general public from residing on the grounds during private functions, but staff cannot be responsible for visitors on the Baughman Center property during each event. The University of Florida Performing Arts reserves the right to determine the appropriateness of an event and can prohibit any event that presents a potential for damage to the aesthetic infrastructure of the Center. This authority rests with the Associate Dean for Arts Resources and Services. Adherence to these guidelines is appreciated.

Rental Details

Individuals or organizations wishing to use the Baughman Center must make an appointment with the Baughman Center Coordinator to reserve the space. This can be done by contacting the Baughman Center administrative offices adjacent to the Center. Reservations cannot be accepted more than 12 months in advance of the event date; however you may call ahead and put your name on a waiting list for event dates more than 12 months in advance. 

The Center has a seating capacity for 96 people, with accessibility for disabled persons.

A digital piano/organ is available for use at the Baughman Center. The contracting party must provide the pianist and music.

A dressing area will be opened at the designated starting time and locked promptly at the closing time of the ceremony or event. It is the responsibility of the contracting user to make certain that the area is cleaned and returned to the University in the same condition in which it was found.

     

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